Administrative Support Specialist
Administrative Support Specialist – West Palm Beach, FL
About the Role
Our client is seeking a detail-oriented Administrative Support Specialist to provide technical and administrative support for Engineering & Public Works operations. This contract role focuses on contract administration, project tracking, and data management in a fast-paced public-sector environment.
The ideal candidate will bring strong proficiency in Microsoft Access and Microsoft Excel, along with the organizational skills needed to maintain accurate records, monitor contract activities, and support reporting across multiple projects. This is an on-site position based in West Palm Beach, FL.
Key Responsibilities
- Assist with the preparation, coordination, and tracking of annual contracts, amendments, and agreements.
- Maintain contract and project databases, monitor contract activities, and ensure accurate records management.
- Analyze and update data using Microsoft Access, Microsoft Excel, and other computerized systems to prepare reports and monitor project progress.
- Track permits, contracts, and agreements to support timely project execution and compliance.
- Respond to inquiries from staff and the public, research information, and assist in preparing reports and administrative documents.
- Support database management and report preparation to keep project information current and accessible.
Required Qualifications
- Highly proficient experience with Microsoft Access and Microsoft Excel is required and is an essential qualification for this position.
- Strong organizational, analytical, and problem-solving skills.
- Exceptional attention to detail.
- Ability to manage multiple priorities, maintain accurate records, and communicate effectively.
- Experience with contract administration, data management, records management, project tracking, database management, and report preparation.
Preferred Skills
- Experience with permitting processes.
- Background in public works or government administration.
- Document review experience.
Why Join Us
This role offers the opportunity to contribute to meaningful public-sector projects while working within a structured and collaborative administrative team. The position provides exposure to contract administration and project tracking in a professional government environment.
Apply Today
If you are a highly organized administrative professional with strong Microsoft Access and Excel skills, we encourage you to apply today.